Last updated: October 2025
Privacy policy
SalesHunter AI (“we”, “our”, or “the Platform”) is committed to protecting your personal data and maintaining transparency regarding how we collect, use, and safeguard your information. This Privacy Policy explains what data we process, why we process it, and the rights you have under applicable laws.
By accessing or using SalesHunter AI, you agree to the practices described below.
1. Who We Are
SalesHunter AI is a sales automation platform providing AI-powered lead engagement, chatbot services, multichannel outreach, analytics, and workflow optimization tools for businesses.
For any privacy-related inquiries, you may contact us at:
📩 contact @saleshunter.io
2. Data We Collect
We collect personal and business information to deliver, secure, and improve our services.
a. Information You Provide
Name, email address, phone number
Login credentials
Company information and job role
Content you upload or create (e.g., chatbot flows, campaigns)
Billing information
b. Automatically Collected Data
IP address, device type, browser type, OS
Usage behavior and activity logs
Analytics and performance data
Cookies and tracking information
c. Data From Integrations
If you connect external platforms such as LinkedIn, Gmail, WhatsApp, CRMs, or marketing tools, we may process:
Contact lists
Campaign activity
Engagement metrics
Message logs
API-based information from those services
3. How We Use Your Data
We use your information to:
Provide and maintain the platform
Automate outreach campaigns and chatbot interactions
Personalize user experiences and enhance performance
Monitor and secure the service
Offer customer support
Communicate updates, alerts, and marketing messages (with consent)
Comply with legal and regulatory obligations
We do not sell personal data.
4. Legal Basis for Processing (UK & EU GDPR)
For users located in the EU or UK, we process personal data under the following legal grounds:
Contractual Necessity
To provide access to your account, features, and paid services.
Legitimate Interests
Improving the platform, preventing misuse, analyzing performance, and ensuring security.
Consent
For marketing communications, optional integrations, and cookies.
Legal Obligations
For tax, accounting, and regulatory compliance.
5. How We Share Your Information
We share data only when strictly necessary:
a. Service Providers
Trusted partners supporting hosting, analytics, emails, payment processing, and security.
b. Third-Party Integrations
Data is shared only with platforms you choose to connect (e.g., LinkedIn API, Gmail API, CRMs).
c. Legal Compliance
We may disclose information when required by law or necessary to protect our rights.
We never sell or trade your data with third parties.
6. Data Retention
We retain your information only for as long as necessary to:
Provide our services
Support compliance requirements
Resolve disputes
You may request deletion of your account at any time.
7. Your Rights (EU & UK GDPR Included)
Depending on your jurisdiction, you may have the right to:
Access your data
Request correction of inaccurate information
Request deletion (“right to be forgotten”)
Restrict or object to certain processing
Request a copy of your data (portability)
Withdraw consent at any time
To exercise your rights, contact us at: [insert email]
8. Data Security
We use industry-standard security measures, including:
Encryption (in transit and at rest)
Secure API communication
Firewalls and monitoring systems
Access restrictions and authentication controls
Regular platform reviews and vulnerability checks
No system is completely secure, but we work to maintain a high level of protection.
9. International Data Transfers
Where data is transferred across borders (e.g., EU to US), we rely on:
Standard Contractual Clauses (SCCs)
Recognized international safeguards
These arrangements ensure compliance with GDPR transfer requirements.
10. Third-Party Links & Applications
SalesHunter AI may contain links to external websites. We do not control or take responsibility for the content or privacy practices of those sites.
Additionally, SalesHunter AI may use third-party applications, plugins, and services to support platform functionality including:
Hosting and infrastructure
Analytics and monitoring
CRM or email integrations
Communication tools
Automation features
Payment processing
Only necessary data is shared with these applications, and each partner is vetted for security and compliance.
We encourage reviewing the privacy policies of any third-party service you interact with.
11. Cookie Policy
SalesHunter AI uses cookies and similar tracking technologies to improve user experience, analyze performance, and support platform functionality.
Types of Cookies
Essential Cookies — Required for login, security, and core platform operations.
Analytics Cookies — Used to understand user behavior and performance.
Preference Cookies — Store user settings such as language and layout.
Marketing Cookies — Used (with consent) for targeted advertising or tracking.
You can manage or disable cookies via your browser settings.
EU/UK users may see a cookie consent banner.
12. Data Processing Agreement (DPA) Summary
When you use SalesHunter AI for business purposes, you are the Data Controller and we act as your Data Processor.
Our DPA includes:
a. GDPR Compliance (EU & UK)
We meet obligations outlined in Articles 28–30 of the GDPR.
b. Purpose of Processing
Data is processed only to provide:
Automation services
Communication workflows
Analytics
Support and maintenance
c. Sub-Processors
We use vetted sub-processors (for hosting, analytics, emailing, etc.).
You will be notified prior to any additions or changes.
d. Security Commitments
Technical and organizational measures to safeguard personal data.
e. Data Return or Deletion
Upon request or account closure, processed data can be returned or securely deleted.
f. Cross-Border Transfers
Handled through SCCs or equivalent legal safeguards.
A full standalone DPA document can be provided upon request.
13. Changes to This Policy
We may amend this Privacy Policy from time to time. Updates will be posted with a revised “Last updated” date.
14. Contact Us
For questions, rights requests, GDPR or DPA inquiries, please contact:
📩 contact@ saleshunter.io